Privacy policy of the Kongresnowejmobilnosci.pl website

The website www.kongresnowejmobilnoci.pl, hereinafter referred to as the Website, run by the Polish Alternative Fuels Association with its seat at Fabryczna Street 5A, 00-446 Warsaw, provides its Users who use the services provided electronically via the Website, the security of the Services provided. Information provided by Users via the Website is protected with the use of modern technologies and is secured in accordance with applicable law, security requirements, as well as confidentiality rules.

The implementation of special procedures allows to ensure the maximum level of protection of Users in the use and processing of their personal data, as a result of which both the security and protection of created accounts, profiles and transferred data are ensured.

The applied technical and organizational measures ensure protection of the processed personal data appropriate to the threats and categories of data protected, in particular, they protect the data against unauthorized disclosure, removal by an unauthorized person, processing in violation of the provisions governing the protection of personal data, as well as change, loss, damage or destruction. . In addition, the implemented procedures are to ensure control over the correctness of processing and protection of personal data, their confidentiality, integrity and availability, as well as the resilience of processing systems and services, including restoring the availability of personal data in the event of a physical or technical incident.

Below you will find detailed information and guidelines regarding the processing of personal data, legal grounds, as well as regarding the rights and obligations of Users.

I. General information.

  1. The administrator of the User’s personal data, i.e. the entity deciding how personal data is used – is Polish Alternative Fuels Association (Polskie Stowarzyszenie Paliw Alternatywnych) with its registered office at Fabryczna Street 5A; 00-446 Warsaw, Poland, entered in the Register of Associations, other Social and Professional Organizations, Foundations and Independent Public Healthcare Institutions of the National Court Register kept by the District Court for the capital city of Warsaw in Warsaw, 12th Commercial Division of the National Court Register under KRS number: 0000643156, NIP: 5252684377, REGON: 365877690, phone: +48 507 686 158, mail: biuro@pspa.com.pl, hereinafter referred to as PSPA.
  2. In all matters regarding the protection of personal data, including in order to exercise the User’s rights, you can contact us electronically at the following e-mail address: biuro@pspa.com.pl.
  3. The personal data of the Website User is protected and processed on the terms set out in:

a) Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46 / EC, hereinafter referred to as the GDPR,

b) the Personal Data Protection Act of May 10, 2018 (Journal of Laws of 2019, item 1781, as amended), hereinafter referred to as the Personal Data Protection Office,

c) the Act of 18 July 2002 on the provision of electronic services (i.e. Journal of Laws of 2020, item 344, as amended), hereinafter referred to as the PES;

d) Act of July 16, 2004, Telecommunications Law (i.e. Journal of Laws of 2019, item 2460, as amended), hereinafter referred to as TL.

  1. The User’s personal data is used only to the extent necessary to operate the Website, conclude Agreements for the provision of Services by electronic means, as well as conclude agreements for participation in congresses, meetings and industry events organized by PSPA. The User’s consent to the processing of his personal data for marketing purposes is not an obligatory element, however, if the User agrees to the processing of his personal data, in accordance with the provisions of the GDPR, PES and TL, it will be possible to inform him on an ongoing basis about the current offer, dedicated discounts, promotions and marketing campaigns related to the current activities of the PSPA.
  2. It is the responsibility of the Website User to read this Privacy Policy. By using the Website, you accept the Privacy Policy and you do not have any objections to its provisions.

II. Basic principles, rights and obligations of Website Users:

  1. The Website is intended for its Users and in terms of the provision of Paid Services, it is not a public party, which means that all Paid Services provided via the Website are not intended for consumers within the meaning of Art. 221 of the Act of 23 April,1964, Civil Code (i.e. Journal of Laws of 2018, item 1025, as amended), therefore the consumer uses the Website at his own risk and responsibility. The above does not apply to registration and participation in congresses, meetings and events organized by the PSPA.
  2. The Website may not be used by children, understood as persons under 18 years of age, therefore, if PSPA determines circumstances that may indicate the provision of data to children, PSPA will immediately delete all personal data in this regard.
  3. The User has the right to copy, possess, distribute and process the data posted on the Website only for private use.
  4. It is forbidden to publicly disseminate the data on the website without the written consent of PSPA.
  5. It is forbidden to use the Website using programs for mass download of files (so-called web spiders, bots), as well as any unlawful interference in the structure of the Website.
  6. It is forbidden to provide any data used to log into the User’s account on the Website, including login or password.
  7. It is prohibited to use the name PSPA.
  8. It is allowed to disseminate information about the Services provided by the PSPA without the written consent of PSPA, only in a manner that does not conflict with generally applicable laws.

III. Purposes and legal grounds for data processing.

  1. The User’s personal data is processed for the following purposes:

a) in order to take action before concluding the Agreement for the provision of electronic services and to implement the Agreement for the provision of such Services (Article 6 (1) (b) of the GDPR), as follows:

      • some free services provided by the Website, such as browsing its content do not require providing personal data,
      • other free services, such as the newsletter, may be provided after providing such data as: e-mail address,
      • Account registration as a free service will be possible after providing the necessary data indicated in the registration form to set up and operate the Account,
      • registration for congresses, meetings and events organized by PSPA will require providing identification data, e-mail address, if it concerns the User of the entity he represents along with the position held, and in the case of paid events, information dependent on the amount or no need to pay the registration fee , data contained in the bank transfer, information necessary to issue a VAT invoice. The above data will also be processed in connection with the conclusion of a participation agreement in a congress, meeting or event covered by the registration.

b) in order to fulfill the legal obligations incumbent on the PSPA resulting from the provisions of tax acts and relating to inspection obligations (Article 6 (1) (c) of the GDPR),

c) for purposes related to the conducted business activity, including for the implementation of legitimate interests related to the consideration of complaints, ongoing contact with the User, answering inquiries and for purposes related to the proper operation and security of the Website (Article 6 (1) letter f of the GDPR),

d) for purposes related to sending marketing information and exchanging information through prepared surveys assessing the service and quality of Services provided to Users, which are the legitimate interests of PSPA (Article 6 (1) (f) of the GDPR),

e) for purposes related to the possible need to pursue claims under the Agreement for the provision of electronic services, also related to the organization of events, meetings and congresses (Article 6 (1) (f) of the GDPR),

f) on the basis of consent – for the purposes indicated in the consent given by the User (Article 6 (1) (a) of the GDPR).

  1. The provided personal data of the User will be stored for the duration of the Agreement for the provision of Services by electronic means, and in the event of consent to the processing of personal data, until its withdrawal, and after the termination of the Agreement for the period related to the limitation of claims, as well as provided for by law in relation to obligations archiving and activities undertaken by control bodies.
  2. In addition to personal data, the Website reserves the right to collect data on the IP addresses of Users 'devices and the use of cookies for the purpose of performing statistical analyzes and related to the proper operation of the Website and adjusting its functionality to Users’ preferences.

IV. Processing and transfer of personal data.

  1. The User’s personal data will be processed by employees and associates of PSPA to the extent necessary for the proper implementation of the Services provided electronically via the Website.
  2. The personal data provided by the User may also be made available, in particular, to the following categories of recipients:

a) entities cooperating with PSPA, when the basis for the transfer of data will be a data processing agreement, including in particular IT companies providing technical infrastructure, software and technical support, marketing companies supporting the sending of offers, accounting and tax offices, law and debt collection offices, business intelligence agencies , companies providing archiving services, disposal of documentation and technical equipment and other subcontractors of the Services provided under the Website, as well as courier companies;

b) banks, payment institutions in the field of accepting, making and settling non-cash payments – payment for a paid Service or payment of a registration fee;

c) postal operators.

  1. The User’s data may also be transferred to state authorities, including judicial authorities, such as the police, prosecutor’s office, courts or regulatory authorities and other authorized bodies – at their request and only to the extent indicated by law.

V. Users’ rights with regard to the processing of their personal data.

  1. The User is entitled to:

a) the right to access the content of the data provided, the right to request their rectification, supplementation or modification,

b) the right to receive copies of the data held by PSPA, as well as the right to transfer them to another entity in an appropriate structured form, assuming the technical possibilities of such an operation,

c) the right to object to the processing of data, including those related to direct marketing or archiving, due to the specific situation of the User, unless further processing of data by PSPA is necessary due to the need to establish, investigate or defend claims or protect interests, rights and freedoms User,

d) the right to request the restriction of data processing, but not including their storage,

e) the right to delete data, but not applicable in cases where PSPA is required to process them on the basis of legal provisions or when it is necessary to assert and defend claims,

f) the right to withdraw or withdraw consent to the processing of data, assuming the legality of the current data processing,

g) the right to lodge a complaint to the President of the Personal Data Protection Office at the following address: Stawki Street 2, 00-193 Warsaw, Poland, when it is found that the PSPA has breached the provisions of the personal data protection law.

  1. The above-mentioned rights of the User may be subject to limitations or exclusions on the basis of specific provisions of the GDPR.
  2. All rights vested in the User may be exercised by the User through an appropriate application sent to PSPA to the e-mail address: biuro@pspa.com.pl.

IV. Profiling, automated decision making and data transfer to third countries.

  1. PSPA will not profile Users, as well as make automated decisions in relation to Users within the meaning of the provisions of the GDPR.
  2. PSPA will not transfer data to third countries, i.e. countries outside the European Economic Area.

VII. Security of online connections.

  1. To ensure the security of online connections, PSPA uses a number of security measures that allow Users to safely use the Website.
  2. The basic security of online connections is encryption in the SSL system. It consists in asymmetric encryption of information provided by the User, which makes it impossible to view the content on the web.
  3. The transmission of information containing personal data via the Website takes place in an encrypted manner using the secure SSL protocol.
  4. It is recommended that the User sends all information and data only via the Website and dedicated subpages of the Website. If any data is sent to the PSPA e-mail address, the data should be properly encrypted, and the User is fully responsible for the security of the data transmitted in this way.
  5. The server has been secured through the use of a number of logical, technical, physical and organizational protection mechanisms to protect data against external attacks or loss of power source, while anti-virus and anti-burglary programs have been used on devices used by PSPA employees and associates.
  6. All cases of sharing data, including data by Users with third parties, are made at their own risk and responsibility, which may prevent an appropriate reaction from the PSPA.
  7. In the event of a breach of personal data protection resulting in the violation of the rights or freedoms of Users, PSPA is obliged to inform the Users and the competent supervisory authority of this fact.

VIII. Final Provisions.

  1. The Website is the exclusive property of PSPA, which is entitled to all rights to the Website, including intellectual property rights, in particular personal and property copyrights.
  2. This Privacy Policy has been prepared in Polish. In the case of translations of the Privacy Policy into other languages and any possible inaccuracies or ambiguities, the binding version of the Privacy Policy is always the Polish version.
  3. PSPA reserves the right to make changes to the provisions of the Privacy Policy in the event of changes to the law, introduction of newer technologies requiring changes to these provisions, and in the event of changes to the rules for the provision of Services by PSPA.
  4. All information about changes to the Privacy Policy will be posted on the Website and will come into force from the date of their publication.

IX. Cookies policy of the Kongresnowejmobilnosci.pl website

  1. The website www.kongresnowejmobilnosci.pl, hereinafter referred to as the Website, run by the Polish Alternative Fuels Association with its seat at Fabryczna Street 5A, 00-446 Warsaw, Poland, hereinafter referred to as PSPA, may use cookies when providing Services by electronic means via the Website.
  2. Cookies are text files sent to end devices (e.g. desktop computer, laptop, tablet, smartphone) used by the Website User.
  3. The use of cookies is to enable a better adjustment of the Website, the presented content and compatibility with the User’s devices, as well as PSPA serves for statistical purposes.
  4. Storing information or accessing information already stored on the User’s device through the mechanism of cookies sent via the Website is in accordance with the provisions of Art. 173 sections 1-3 of the Act of 16 July, 2004 ,Telecommunications Law (i.e. Journal of Laws of 2019, item 2460 as amended).
  5. The mechanisms used do not adversely affect the User’s devices, as well as do not modify the installed software and its configuration.
  6. Each User using the Website is informed about the use of cookies.
  7. The user has the option of customizing the possibility of sending cookies, as well as completely disabling them, by using appropriate functionalities of the browser used by him. Each manufacturer of web browsers indicates on their websites how to disable or delete cookies.
  8. Cookies used by PSPA will not identify a given User, so the configurators for linking the IP addresses of the device with the data of a specific User will not be used. Any feedback will be anonymous.
  9. In the absence of consent to the use of cookies by the Website or the desire to limit or delete them, the User may adjust the settings of his web browser accordingly, in accordance with the manufacturer’s guidelines on the websites:

a) Internet Explorer i Edge:
https://support.microsoft.com/pl-pl/help/17442/windows-internet-explorer-delete-manage-cookies;

b) Google Chrome:
https://support.google.com/chrome/answer/95647?co=GENIE.Platform%3DDesktop&hl=pl;

c) Mozilla Firefox:
https://support.mozilla.org/pl/kb/ciasteczka;

d) Safari:
https://support.apple.com/pl-pl/guide/safari/sfri11471/mac

e) iOS Safari (Safari Mobile):
https://support.apple.com/pl-pl/HT201265

f) Android Browser:
https://support.google.com/accounts/answer/32050?co=GENIE.Platform%3DAndroid&hl=en

g) Opera:
https://help.opera.com/pl/latest/web-preferences/#cookies

  1. The website uses the following types of cookies:
  • Own cookies – sent by the Website to ensure its proper functioning and to apply appropriate techical and security functionalities.
  • Third party cookies – sent by other entities cooperating with the PSPA or providing services to it, as well as adjusting the appearance of the website and the content presented to the User’s preferences.
  1. The website uses in particular the following tools that use cookies:
  • Google Analytics – a tool for analyzing traffic on the Website of the Website relating to the anonymous indication of the type of Users and their behavior while using the Website. More information on the use of cookies by Google Analytics can be found on the website:
    https://developers.google.com/analytics/devguides/collection/analyticsjs/cookie-usage.
  • Google Tag Manager – a tag management tool that improves the ability to properly update tags and code snippets of a website or mobile application. It can also be used to add and update custom third party tags. Adding a small piece of Tag Manager code allows you to safely implement your analytics settings and measurement tags using the web UI. More information on the tag management system can be found on the website:
    https://support.google.com/tagmanager/answer/6102821?hl=pl

III. WordPress Cookies – tools enabling Users to move around the Website faster, remembering login details on the Website or used to continue blog entries by a given individual User. More information on the use of cookies as part of this tool can be found on the website: www.wordpress.org/support/article/cookies.

IV. Hotjar Cookies Analitycs – a tool that analyzes the behavior of Website Users in an anonymous manner using a website map, analysis of conversion paths, contextual surveys, or recordings related to the use of the website. More information on the operation of this tool can be found on the website: www.hotjar.com/privacy.

V. Facebook Custom Audience – a tool that allows the use of cookies to build a group of non-standard recipients to whom personalized advertising content will be addressed, based on previously observed preferences. More information about this tool can be found on the website: https://www.facebook.com/privacy/explanation.

VI. Cookies used by social networks (Facebook, Instagram, Twitter, YouTube, LinkedIn, etc.) – a tool dedicated to Users of social networks, enabling the creation of dedicated content for these Users on the basis of collected information about their activity on a given portal and their linking.

More information on the use of cookies by social networks can be found on the websites of individual portals, incl.:

https://www.facebook.com/policies/cookies/
https://policies.google.com/technologies/types?hl=pl&gl=pl
https://help.instagram.com/1896641480634370?ref=ig
https://help.twitter.com/en/rules-and-policies/twitter-cookies
https://www.linkedin.com/legal/cookie-policy

VII. Analytical cookies of social networks (Facebook, Instagram, Twitter, YouTube, LinkedIn, etc.) – a tool that tracks Users’ activity on the Internet.

VIII. Facebook Pixel – an analytical tool that helps measure the effectiveness of advertisements based on the analysis of actions taken by users on the site.
https://www.facebook.com/business/help/742478679120153?id=1205376682832142

  1. Using the Website and any Services provided through it, in the absence of disabling or limiting the use of cookies by the User, constitutes acceptance of this Cookie Policy and consent to the transmission of cookies by PSPA, in accordance with the provisions of the Act of July 18, 2002, on the provision of electronic services (i.e. Journal of Laws of 2020, item 344, as amended) and the Act of July 16, 2004, Telecommunications Law (i.e. Journal of Laws of 2019, item 2460, as amended) as amended).
  2. This cookie policy has been prepared in Polish. In the case of translations of the Cookies Policy into other languages and any inaccuracies or ambiguities, the binding version of the Cookies Policy is always the Polish version.
  3. PSPA reserves the right to make changes to the provisions of the Cookies Policy in the event of changes to the law, the introduction of newer technologies requiring changes to these provisions, and in the event of changes to the rules for the provision of Services by PSPA.
  4. All information about changes to the Cookies Policy will be posted on the Website and will enter into force from the date of their publication.

Processing of personal data as part of Google Analytics

This website uses Google Analytics, a web analytics service provided by Google Inc. (1600 Amphitheater Parkway, Mountain View, CA 94043, USA). Google Analytics uses cookies that are stored on your computer and that allow an analysis of the use of the website by you. The information generated by the cookies on your use of the website is usually transferred to a Google server in the USA and stored there. On behalf of the operator of this website, Google will use this information to evaluate your use of the website, to compile reports on website activity and to provide other services related to website activity and internet usage to the website operator.

The IP address transmitted by Google Analytics will not be merged with other data by Google. We use this tool to analyze and regularly improve the use of the website.

You can prevent the storage of cookies by setting your browser software accordingly or by using the appropriate browser plug-in.

The legal basis for the processing of personal data is Art. 6 sec. 1 lit. f GDPR.

Processing of personal data as part of Facebook Ads

This website uses the marketing, advertising and analytical tools offered by Facebook Inc., 1601 S. California Ave., Palo Alto, CA 94304, USA. In order to send you personalized ads in terms of your behavior on our website, we have implemented Pixel Facebook as part of our website, which automatically collects information about your use of our website in terms of pages viewed. The information collected as part of Facebook’s Pixel is anonymous.

You can prevent the storage of cookies by setting your browser software accordingly or by using the appropriate browser plug-in.

The legal basis for the processing of personal data is Art. 6 sec. 1 lit. f GDPR.

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